New/Relevant Memos and Postings

Memos:

• ESSER Intervention Monitoring
  ESSER Special Programs codes have now been released.
• PowerSchool eCollect Testing, ESSA Requirements, and Directory Information
  PowerSchool Directory and Military Opt-Out fields are now available, and the Data Collection team will send out an email notification upon release of the eCollect Opt-Out form. 
• Internet Survey
  Please note that the survey from the Office of Regulatory Staff (ORS) referenced in this memo is separate from the Digital and Broadband Access eCollect survey that was previously made available.

ORDA Office Hours Webinars

An ORDA Office Hour webinars take place monthly. Recordings of these webinars are available on our website:
https://ed.sc.gov/data/information-systems/other-resources/orda-office-hours/

March 16, 2022
Register now, and join us live for our March ORDA Office Hour from 9:00-10:00 a.m. EST. In this session, Jeff Miller from the District Data Governance Group (DDGG) will share a brief presentation on the Athena plugin. Following Jeff’s presentation, there will be a Q&A, and the ORDA Data Collection Team will also provide updates and be available for discussion.

 

Statewide Collaboration and Support

DSAG meets monthly. Remember to send topics for discussion to your DSAG reps and lookout for those reps to send meeting minutes afterward.
 

PowerSchool

Reminders:

• Remember to code Seals of Distinction for Early Grads if this has not yet been done.
• PowerSchool Training Pilots: Please remember to have district staff participating in any PowerSchool training pilots complete their feedback survey(s). Please send any questions about feedback surveys to wstephens@ed.sc.gov
• Early Graduate and Summer Graduate: Remember that there’s an “easy button” in PowerSchool that completes these processes automatically! 

Link of the week:
Remember to bookmark our link of the week! In our last post, we linked to the SC Department of Education 2021-2022 Enrich SIS Data Collection Schedule. This week’s featured document is our Ed-Fi in South Carolina web page. In particular, check out the following:

• District Ed-Fi Integration in PowerSchool
• Demo: District Ed-Fi Integration in PowerSchool

Ed-Fi

Reminders:
Code set mappings: PowerSchool Admin can ignore Code Set Mappings that are not immediately obvious for now. This includes: 

• Program Type Descriptors
• Course Subject
• Course Level
• Storecode Grading Periods
• Unmatched Storecode Terms

Code Set Mapping Workshop
As part of annual Ed-Fi integration in PowerSchool, PowerSchool Administrators will complete a Code Set Mapping step to associate local code values with downloaded values and with related data for publishing to the Ed-Fi ODS. Register to learn how this works during our Tuesday, March 8th Code Set Mapping workshop! This workshop will be recorded.
 

Data Collection Deadline Changes

As we approach the 135th day, it’s a good idea to begin running preliminary funding reports. Be sure the reports execute correctly for the schools and are pulling reasonable data, etc. Updated Academic Assistance file coming out sometime over next couple weeks.
 

Athena Plugin

Update on Athena (Attendance data collection via PowerSchool API):
We have seven pilot districts and are looking to bring on another cohort of ~15 districts. Reach out to Wyatt if you would do us a favor and participate.
 

District Data Governance Group (DDGG)

Please remember that the DDGG has a change control process that allows member districts guidance in implementations, customizations, PowerSchool changes, other relevant changes, etc. Reach out to Jeff Miller (jefmiller@richland2.org) for more information.