Living Documents for Statewide Collaboration and Support
PowerSchool
- Reminders of upcoming tasks
PowerSchool Monthly tasks for PS Admins - This folder includes a monthly list from Jason Jones for PS Admins for various tasks. The list should be shareable for anyone with the link to make comments as needed.
- Upcoming PS changes
- General
- PowerSchool Case Escalation Button
- Need for district test servers for PowerSchool change management (enterprise controller)
- Demographics
- Adding the label “Preferred” to the “Name” (non-legal) field
- “Copy Suffix” button for the “Legal Name” field
- Legal and preferred names and genders on diplomas, transcripts, and class rank reports → discussion on this within the agency and with DSAG is moving forward
- State Reports
- Not allowing the SC06 Membership and Attendance Report to run if the “Legal Name” field is not complete
- Update Truancy, Chronic Absenteeism and SC46 & SC47 Reports to include TMPVIR, and SBAVRL
- New Withdrawal Codes
- W41 (South Carolina High School Credential)
- W42 (District Non-Diploma Document)
- New Incident Management Behavior Subcode:
- Student Information Page
- Add a new value OCO-Oral Communication Only to the “Written Communication Language” field
- Label change “ELP Initial Assessment Date” to “District Enrollment Date.”
- Remove the asterisk next to “ELP Initial Assessment Date”
- Remove the comment “*Date of initial screener or date of entry in EL program.”
- Disable the K W-APT option in the “ELP Assessment.” by JAN2022
- Remove the “Scholarship Ordered” field.
- SC25 Miscellaneous Initialization Updates:
- Remove M4 to 8 Former ML rollover
- Add “Program Service Delivery Models”
- Add “Parent Notification Date”
- Add “PL Progression”
Early Graduate / Summer Graduate Button in PowerSchool
As a reminder the Early Graduate and Summer Graduate processes are available to schools thru the Group Functions page within PowerSchool.
Early Graduate Process
Start Page > Special Functions > Group Functions > Early Graduate Process
This process promotes early graduates to the graduated school using the Exit Date defined on the page. The process steps (which are also listed on the PowerSchool page) are:
- Archives the current school enrollment records.
- Sets each student's Exit date to the exit date identified above
- Sets ExitCode to EG.
- Sets ExitComment to "Early Graduates".
- Sets the Next Grade to 99.
- Sets the Next School to 999999 (Graduating Students School).
- Sets the Schedule This student (Sched_scheduled) to Blank.
- Populates the Graduated_SchoolID to home school ID.
- Populates the Grad_SchoolName to the home school Name.
- Graduates Students from district.
- Sets the Enroll_Status to "3" (Graduated).
Summer Graduate Process
Start Page > Special Functions > Group Functions > Summer Graduate Process
This process promotes summer graduates to the graduated school using the Exit Date defined on the page. The process steps (which are also listed on the PowerSchool page) are:
- Archives the current school enrollment records.
- Sets each student's Exit date to the exit date identified above
- Sets ExitCode to W21.
- Sets ExitComment to "Summer Graduate".
- Sets the Next Grade to 99.
- Sets the Next School to 999999 (Graduating Students School).
- Sets the Schedule This student (Sched_scheduled) to Blank.
- Populates the Graduated_SchoolID to home school ID.
- Populates the Grad_SchoolName to the home school Name.
- Graduates Students from district.
- Sets in Enroll_Status to "3" (Graduated).
eCollect
- Reminders
- Half-Day Trainings (available through November):
|We have half-day training dates scheduled for November -- don’t miss out on the opportunity! You can register for a November half-day training session using the following link: https://forms.office.com/r/8KzdJqU9Kj
- One-on-One training sessions with a PowerSchool specialist (available through November):
Please contact the PowerSchool eCollect team if you would also like to schedule your one-on-one training (tracy.mortara@powerschool.com), and complete the one-on-one eCollect Training Registration Form.
- Upcoming
- Two forms that are coming soon (more info to come):
- Military Opt-Out survey
- Directory Information Opt-Out survey
Enrich
- Upcoming:
Enrich Query maintenance: second friday of November (more info to come)
Ed-Fi
- Reminders
- PowerSchool Data-Publishing Dashboard:
Each recent PowerSchool State Reporting update includes additional Ed-Fi resources for the SC profile. Be sure to execute a “Run All” on the data-publishing dashboard after installing the updates, as there are sure to be dependencies and errors in the data pushes and it’s important we uncover these issues. Email edfi@ed.sc.gov if you’d like to schedule a screen sharing session to explore data publishing.
- Upcoming
- Next Steps:
On a broader note, we’re expecting more of the resources required for state reporting released by the end of November and anticipate continuing to refinine the API mapping and business logic as we move into the winter months. This spring we’re expecting to connect all districts to a SY 2022 ODS with the refined and validated PowerSchool API.
- Available Training:
We recently concluded the initial series of statewide training around what Ed-Fi is and means for SC. Next we’ll shift into exploring practical applications of the technology. It’s important to understand the value of these applications will improve as the SIS API is refined and additional resources and source applications are integrated with the ODS. We look forward to continuing the discussion around the future of Ed-Fi in SC as the school year progresses.
Updates from Level Data
- Student Virtual Participation and Instructional Type:
Validations on student virtual participation and the coding of Instructional Type for sections are coming soon.
Data Collection Deadline Changes
- PowerSchool State Reporting Versions:
Remember to update PS State Reporting versions within two weeks of their release. ORDA performs maintenance on the Enrich Data Collection queries the second Friday of each month. This maintenance window is often when new elements that were distributed in the previous month’s State Reporting version update are added to the Enrich Data Collection. If your district has not updated PS State Reporting versions prior to this window, it’s likely your data submissions will fail.
SAS BI Portal Updates
- Several new data reports are available on the SAS BI Portal:
- Student/Teacher Ratio:
This report explores course section sizes for your schools and identifies those outside of specified ranges.
- District Contact List:
The DSAG recommended we publish a report that pulls contact data from DEIM for certain roles at each district.
- CERDEP reports (current and historical):
These reports contain lists and aggregations of identified CERDEP students. Be sure your district’s students are funded!
- School Improvement Report:
This report includes dead simple charts and graphs that explore disaggregations of School Report Card data. These should be useful for school and district administrators in planning support for different student populations.
