Memos

SCDE Memos for 2022-23

• Sign up for memo updates from the South Carolina Department of Education!

ORDA Office Hours

August 17, 2022
Join us for our August 17 ORDA Office Hour to stay current! Specific topics TBD.
Register to attend!
 

Link of the Week

This week’s featured link is our Student Information System (SIS) Documents page. Bookmark this page so that you know where to find the majority of our Data Entry & Processes documents, including our Student Information System Data Entry Manual.

Testing and Report Cards/Accountability

Assessment Data Collection

• All data used to supplement the state assessment vendor files for Accountability and School Report Card metrics must be submitted via Enrich Data Collection by end of day Thursday, August 4, 2022. Please reach out to Frontline for support with technical issues and to PowerSchool@ed.sc.gov for other questions regarding this data submission.

Credit Type Update

• Please see the Credit Type Update Student Information System (PS) document on our Student Information System (SIS) Documents page. Credit Types are codes with definitions that specify how courses are identified within subject areas, such as A – English, C – math, or E – science. Read this brief and informative document to learn more!

SUNS

Latest SUNS Installation Guide

• With the start of the new school year some districts may reinstall their SUNS extract plugin. You can find the latest installation guide at https://ed.sc.gov/data/information-systems/student-unique-numbering-system-suns/installation-guide-suns-powerschool-integration-plugin/
   
• Here are 2 important points to look out for when installing:
  1. We want you to send in all students, whether they have a SUNS id or not. We use other information in the incoming record to update the SUNS master DB. Check that your SUNS extract is sending all students. Follow the guide, check your extract template, the data source should be All Student data. If not, you may need to delete and redo your export template, start on page 8. The number of students exported should be equal to all students enrolled.
      
  2. See page 9 of the template. On step 10 the export filename should be IDREQ-DDDD-%d-%t.txt where DDDD is your 4-digit district code. Be sure to put in the %d and %t, the system will change those to the date and time when the file is generated. As an example, the file for Richland 1 would look like: IDREQ-4001-%d-%t.txt
     
     Several districts are using the wrong filename and their export is not processing.
     
     The system will send several status emails, file received, and one for near matches needing to be resolved. Please remember to resolve your near matches as soon as you can.
     
     If you should receive these emails and are not, or if you would like to open a support ticket, ask to be added for SUNS notifications.